Terms and Conditions

The below terms of service are applicable to all Users of the Portals of epartment technologies.



"epartment Technologies", "We" represent the "Service Provider" and are interchangeable. It also represents any subsidiary company of epartment Technologies Pvt. Ltd.

"Products" imply all offerings of epartment Technologies, that are SaaS (Software as a Service) Products including but not limited to the Portals and applications of epartment technologies

"You" addresses the individual User reading and agreeing to these Terms.

"Apartment Complex" or "Multi Dwelling Unit" can mean a Villa Complex or an Apartment Complex or a Commercial Complex. It can also imply any such Organisation of Users utilising the Products.

"epartment" means the specific Portal of the specific Multi Dwelling Unit, accessible to Residents and Office Staff of only that Multi Dwelling Unit.

"Association", "Society", "RWA" are used interchangeably.

"epartment ERP" and "epartment gatekeeper" are used interchangeably to imply the Product that automates Workflows in Communication, Facility Management, Billing, Collection and Accounting.

"epartment Gatekeeper" and "GateKeeper" are used interchangeably to imply the Product that automates workflow related to the Security Gate and is integrated with the epartment ERP.

Both "epartment ERP" and "epartment Gatekeeper" are Products of epartment Technologies. epartment Technologies plays the role of a custodian for the information stored by the User via either of these Products on Servers maintained by epartment Technologies.

The following paragraphs contain further information about our Terms of Service, Privacy Policy, Payment Gateway Terms. Please make sure you read through this carefully. Please proceed with the use of the Products upon agreement with the Terms.




epartment Technologies provides its service to you, subject to the following Terms of Service ("TOS"), which may be updated by us from time to time with information to you.



epartment Technologies provides a suite of Products categorised as below.

a) The “epartment ERP” which provides Central Database of the Multi Dwelling Unit, integrated with Tools for Communication, Facility Management, Billing and Accounting.

b) The “epartment Gatekeeper” that digitised Security Workflow of the Multi Dwelling Unit.

c) The “epartment Resident App” which is used by each Resident of the Multi Dwelling Unit, and is a Companion App/Portal to above two products.

All 3 products are integrated with each other. Depending on the access available to You, You may use any or all of these Products. Up-to-Date information on the Service Offerings are found on the Pricing Link of the website.


2. epartment Technologies PRIVACY POLICY

Personal information about you are subject to our PRIVACY POLICY which is a section in these Terms.



You are responsible for maintaining the confidentiality of the UserID and password you choose when you create your account, and are fully responsible for all activities that occur under your account. You agree to immediately notify epartment Technologies of any unauthorized use of your password. epartment Technologies will not be liable for any consequence arising from your failure to comply with this Section.



You understand that all information (such as data files, written text, audio files, images or any other media) which you may have access to as part of, or through your use of the Products of epartment Technologies are the sole responsibility of the person from which such content originated. epartment Technologies takes no responsibility for abusive content, and it is the responsibility of the users to regulate such content. epartment Technologies takes no responsibility for any data generated within any of its Products and published or distributed outside by the user.

In case of epartment Gatekeeper usage the Association and Administrative Users take responsibility to treat the Visitor Data with same Privacy and Sanctity that they do for Visitor Data captured prior to use of epartment Gatekeeper. epartment Technologies takes no responsibility for any data captured in epartment Gatekeeper and published or distributed outside by any User having access to such Data.

epartment Technologies reserves the right to suspend its service to Users involving in service abuse.



Users are prohibited from aiding in the sale / exchange of any item present in the below list. This is only a partial list and items can be added as and when prohibited to law or brought to the notice of epartment Technologies.

Airline tickets that restrict transfer, other unauthorized ticket sale - Alcohol or tobacco products - Blood, bodily fluids or parts - Bulk email or mailing lists that contain names, addresses, phone numbers, or other personal identifying info Burglary tools, including but not limited to lock-picks or motor vehicle keys - Controlled substances or illegal drugs, substances and items used to manufacture controlled substances and drug paraphernalia -Counterfeit currency, coins and stamps, tickets, as well as equipment designed to make them - Counterfeit, replica, or knock-off brand name goods - Coupons or gift cards that restrict transfer, other unauthorized coupons or gift cards - False identification cards, forged certificates - Fireworks, firearms and explosives - Gambling items, including but not limited to lottery tickets - Material that infringes copyright, including but not limited to software or other unauthorized digital goods sale - Pornography - Pet animal parts, blood, or fluids - Prescription drugs and medical devices, including but not limited to prescription or contact lenses, defibrillators, hypodermic needles or hearing aids - Stolen property, or property with serial number removed or altered.

Items can be included in the above list as and when prohibited.



You agree not to reproduce, duplicate, copy, sell, resell or exploit for any commercial purposes, any portion of the Products, use of the Products, or access to the Products.



As SaaS products, all of epartment Technologies offerings will undergo continuous modifications in its Features and Service. In case any feature or service is phased out, adequate time and notice will be given to you, so that you may retain the Information assets created by you as part of that Feature. Beyond the time given, you agree that epartment Technologies shall not be liable to you or to any third party.


8. epartment Technologies PROPRIETARY RIGHTS

You acknowledge and agree that the Products contain proprietary and confidential information that is protected by applicable intellectual property and other laws. Except as expressly authorized by epartment Technologies, you agree not to modify, rent, lease, loan, sell, distribute or create derivative works based on the Products, in whole or in part. You also agree not to extract the code or reverse-engineer it in anyway. Any attempt at hacking or unlawful use of the Products can and will invite the maximum prosecution allowable under the law.



Our Warranties. We warrant that

(i) the Products shall perform materially in accordance with the Functionality listed in Features List, and

(ii) the functionality of the Products will not be materially decreased during a subscription term. A Subscription Term is defined by the term for which the Subscription Payment is already made. For any breach of either such warranty, your exclusive remedy shall be Termination of Use including Refund of Advance Payments made for the Subscription Term.



In no event shall either party’s aggregate liability arising out of or related to these Terms/Agreement, whether in contract, tort or under any other theory of liability, exceed the total amount paid by you under the current active Subscription Term.


11. Support SLA

a) All Support queries are to be lodged using the "Software Help" feature present on the Products. If the issue is related to log in, support email can be sent to [email protected] (for Users belonging to Indian Multi Dwelling Units) and to [email protected] (for Users belonging to Multi Dwelling Units outside India)

b) All support queries will receive initial response within maximum 16 business hours of epartment Technologies receiving the request. Business hours are 9AM to 6PM, IST. Support SLAs are available to all Users covered by a Subscription Term. Support SLAs are not available to Users on Trial, or any other UnPaid Usage mode.



epartment Technologies does not sell, rent or otherwise make available the personal information of the Users, Visitors, Association Staff, Domestic Staff or the common information of the Society to any third-party, without their explicit approval.



In order to use the Products, a user must first complete the registration form. During registration a user is required to give their contact information and proof of being associated with the Multi Dwelling Unit. The registration information given by the user must always be accurate, correct and up to date. This ensures the User can get the maximum benefit from the Product.



The User stores information about himself/herself under his/her User Profile. Information provided is available to the User and the Administrative Users belonging to the same Multi Dwelling Unit as the user. The Visitor information entered in GateKeeper is available to the Flat to which the Visitor is visiting, and to the Administrative Users belonging to the same Multi Dwelling Unit as the user. The Domestic Staff information entered in GateKeeper is available to the Flats in which the specific Domestic Staff member works and to the Administrative Users belonging to the specific Multi Dwelling Unit.



Links to other sites may be present in the Products. Please be aware that we are not responsible for the privacy practices of such other sites. Please be aware when you leave the Product site and visit these other sites, to read the privacy statements of such sites especially in case they collect personally identifiable information. This privacy policy applies solely to information collected by the Products of epartment Technologies.



The Marketplace is a feature provided for Users for availing useful services for their Home or Multi Dwelling Unit. The user understands that any information provided on Marketplace, is visible outside his epartment. The user is responsible for any information shared via Marketplace.



epartment Technologies takes every precaution to protect users' information. When users submit sensitive information via the portal, the information is protected both online and off-line. We have enabled SSL encryption so as to ensure that your data remains encrypted during transmission to and from the site. These precautions, though industry standard are nonetheless only as secure as the end-user's practice. To ensure that unauthorised parties do not get access to information on this portal, we encourage all users make sure that they log-off from all sessions - especially from public computers such as at internet cafes.


As part of our disaster recovery strategy, we have regular backups taken to protect you from sudden data loss. If you have any questions about the security at our portal, you can send an email to [email protected]



We also send the user site and service announcement updates. Users may choose to unsubscribe from receiving these emails by following the instructions that will be part of each announcement email.



Any change made to the Privacy Policy will be posted on the Homepage so our users are always kept aware. Also they will be notified via Email about any such change.



While Users belong to the legal entity of an Association and may receive important notifications on their Mobile Number Visitors are not part of the Association. Notification to Visitor Mobile Numbers, if any, will be strictly per TRAI regulations.



epartment Technologies makes it possible for the User to pay various charges via its Products. Details of securing the Payment Information is available in a separate Terms knows as the “PAYMENT GATEWAY TERMS”